Federal Contracting Intelligence · October 2025
Information Resource Center (IRC) – USTDA Small-Business RFP
A clear, practical brief on RFP 1131PL25RSA41150 — who should bid, what they want, and the exact steps to take this week.
A clear, practical brief on RFP 1131PL25RSA41150 — who should bid, what they want, and the exact steps to take this week.
I found a live, small-business RFP from the U.S. Trade and Development Agency (USTDA) for Information Resource Center administrative services. Below I've cleaned, verified, and grouped the facts so your capture and proposal teams can act quickly. Links to the official sources are included so you can confirm everything at the source.
Part 1: RFP at a Glance
Agency
U.S. Trade and Development Agency (USTDA) — ustda.gov
Solicitation No.
1131PL25RSA41150 (RFP) — Posted Sept 12, 2025; proposals due Oct 10, 2025, 12:00 PM ET (check for amendments) — govtribe
Set-aside
100% Small Business (SBA size standard on notice)
NAICS
561110 — Office Administrative Services. Confirm your SBA size standard on SAM/SBA before bidding.
Place of Performance
USTDA HQ, Arlington (Rosslyn), VA. Onsite work expected.
Security
Contractor personnel must hold a Secret or Interim Secret facility clearance and the prime must possess a current facility clearance (DD Form 254 referenced). This is a hard requirement.
Incumbent / Past awards
IT Shows, Inc. has performed similar IRC services historically (useful to understand performance expectations). Confirm award history in FPDS/USASpending.
Part 2: What the Contract Requires
Short summary of the main tasks the contract requires. Use this to match your capabilities and shape your capture brief.
- Records management program — inventory, classification, secure storage, archiving, NARA compliance, final disposition.
- FOIA program support — receive/track requests, manage FOIA databases, draft response letters, assist with reporting.
- Mailroom / Reception / Business center — inbound/outbound mail handling, visitor assistance, conference room support.
- Administrative support — travel coordination, facilities liaison, meeting logistics, minor facilities support.
- On-site performance — work at USTDA HQ with possible on-site presence; must meet USTDA security and access rules.
Part 3: Who Should Bid
Quick call-out so teams can triage this opportunity:
- Small businesses registered under NAICS 561110 with capacity to perform onsite in Arlington.
- Firms with mature records management and FOIA support capabilities. Past federal records/FOIA work is a clear advantage.
- Companies that already hold or can obtain a Secret facility clearance and can staff cleared personnel quickly.
- Primes or subs with proven mailroom, reception, and admin operations at federal offices.
Part 4: What to Highlight in Your Proposal
Match these tightly in your proposal and one-pagers.
- Records program experience — NARA compliance, electronic/paper lifecycle management, audit trails.
- FOIA processing — handling requests, redact/collect workflows, reporting cadence.
- Security posture — facility clearance, personnel clearances, access control processes, DD 254 evidence helpful.
- Onsite operations & continuity — staffing plan for receptionist/mailroom/conference center; surge coverage.
- Performance metrics & reporting — sample KPIs (turnaround times, processing accuracy, FOIA closure rates) and sample dashboards.
Part 5: Your Immediate To-Do List
- Confirm the live closing date on SAM.gov and with the CO. Don't trust cached listings.
- Follow Section L exactly. The solicitation limits the technical proposal to 15 pages (financials excluded). Make the evaluator's job easy.
- Prepare two short briefs: (a) 1–2 page technical approach summary; (b) 1 page past performance per relevant project.
- Collect cleared resumes for Tier staff and a labor-rate table for pricing. Plan lead times for background checks.
- Confirm submission method (RFP says email submissions to the address in the solicitation). If file size is an issue follow the guidance for multiple files. If you lack Secret clearance: identify primes or subs with active facility clearances to team with now. Check FPDS/USASpending for likely primes.
"USTDA is a small, mission-focused agency. Specificity wins here — map your technical response to exact SOW headings and make it impossible for evaluators to miss your answers."
Proposal Differentiators to Keep in Mind
- Map your technical response to the exact SOW headings. Make it impossible for evaluators to miss your answers.
- Show real surge examples (Congressional transition or similar spikes). Specific metrics beat general claims.
- Provide a short security appendix: list current facility clearances, SCI/Secret dates, and DD254 references.
- If you don't have direct congressional/USTDA credits, use federal or large multi-office records/FOIA experience and explain how you'll adapt.