The 10-Step RFP Response Process
- Receive and Analyze the RFP — Download all documents, read Section L and M, identify due date, build proposal schedule.
- Go/No-Go Decision — Do we meet qualifications? Relevant past performance? Competitive solution? Worth the investment?
- Build the Compliance Matrix — Map every Section L requirement before writing begins.
- Proposal Kickoff Meeting — Brief all contributors on requirement, evaluation criteria, win strategy, and assignments.
- Write the First Draft — All volumes in parallel — technical, management, past performance simultaneously.
- Pink Team Review — At 30-40% completion, validate structure, win themes, and compliance.
- Complete the Draft — Incorporate Pink Team feedback, finalize all volumes, develop pricing.
- Red Team Review — At 80-90%, score proposal against Section M. Prioritize revisions by factor weight.
- Gold Team and Final Revisions — Executive review of strategy, pricing, and executive summary.
- Production and Submission — Final formatting, compliance check, submit 24 hours before deadline.
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