📄 Description
Request for Information (RFI) 36C25526R0151, Title of Project: Triennial Electrical l MA, Project #657A5-26-111.
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is for information and planning purposes only and shall not be construed as a solicitation announcement nor a request for proposals or quotes and does not obligate the Department of Veterans Affairs (VA) to award a contract. Responses will not be considered as proposals, nor will any award be made to any parties responding to the sources sought announcement.
The purpose of this Sources Sought Announcement is to conduct market research to locate interested, experienced and potential qualified constructions firms capable of completing this project. Firm must identify their socio-economic status for NAICS Code 238210, Electrical Contractors and Other Wiring Installation Contractors. The appropriate North American Industry Classification System (NAICS) code for this acquisition is 238210 with the applicable business size of $19.0 million.
The project cost range is between $500,000.00 to $1,000,000.00
GENERAL SCOPE OF WORK:
Executive Summary
The Marion VA Medical Center requires tri-annual electrical testing of numerous electrical items. These include, but are not limited to, approximately 325 electrical panels, 10 medium voltage oil-type transformers, 5 medium voltage dry-type transformers and 120 low voltage dry-type transformers, 220 fused/non-fused switches, 6 Generators and 25 Automatic Transfer Switches. The contractor is responsible for verifying total quantities and completeness. A full list is given in table 1 of this Statement of Work (SoW). This testing will be in accordance with International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications, 2019 ed., particularly chapter 7 (See attachment A; NETA/ MTS 2019 excerpt as a partial reference for Switchgear, Switchboard and Panelboard testing requirements). Adherence to all applicable codes, such as the latest version of the NEC, is expected. Because of the function of the Hospital, Clinics and many of the buildings operations, much of the work will need to be done after hours, at night and/ or on weekends. Also, coordination of the power outages associated with this testing will require 4-week notice to the VA COR responsible for managing this project. Basis for this work is given in VHA Directive 1028, Electrical Power Distribution System, dated Feb. 24, 2020.
Introduction:
This Statement of Work (SOW) describes the scope of completing the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Marion VA Medical Center. These work items are referenced as Maintenance and Testing in this document, hereafter.
This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, here after. Contractors who are contracted by the VA to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 3 of this SOW.
This SOW describes the requirements for delivering maintenance and testing reports.
Throughout this SOW the COR shall mean the Contracting Officer s Representative. The COR and VA Project Engineer are used interchangeable and are the same person.
This SOW shall satisfy the requirements of the current version of VHA Directive 1028, Electrical Power Distribution Systems; specifically meeting the requirements of subparagraph 4b(11)(e), 4b(12), and all subsections, and 4b(13) and all subsections. Testing, maintenance, and exercising of the EES, including all related components, must be executed to meet the requirements of NFPA 99 and NFPA 110, whichever is more stringent.
Schedule of Costs: The Contractor shall submit a schedule of costs for the approval of the Contracting Officer within 14 calendar days of contract award. This schedule shall identify, at a minimum, major equipment categories by building and/or floor and report requirements. This schedule of costs will be used to process monthly progress payments. Reference FAR 52.212-5 (b)(48), and FAR 52.232-29, Terms for Financing of Purchase of Commercial Goods.
Content of Contractor Proposal. The following shall be provided by the contractor in their proposal:
Name and contact information (Address, Phone Number and E-Mail Address) of Contract Manager.
Name and contact information (Local Address, Phone Number and E-Mail Address) of On-Site Supervising Field Service Engineer.
Name and Certifications of the Site Safety and Health Officer and Competent Person.
Qualifications, Certifications and Past Experience of On-Site Supervising Field Service Engineer. (Evaluation Criteria)
Certifications of On-Site Technicians and their current level of skill, i.e., Master Electrician, Journeyman, Apprentice, etc. (Evaluation Criteria)
Quality Control Plan to Include Safety Procedures (Evaluation Criteria)
Proposed Schedule (Evaluation Criteria)
Three examples of work completed in the past 5 years showing Contractor s experience in completing similar work as requested in this SOW. (Evaluation Criteria)
Proposal Cost (Evaluation Criteria). It is the responsibility of the contractor to conduct a site visit to ensure all labor, equipment, materials, and overhead is included for all electrical components required to be tested and maintained. Contractors not conducting a site visit to validate and verify the level of work shall not be permitted an increase in cost due to unforeseen site conditions or unconfirmed level of effort to complete this contract.
Sample Test Sheets for specific pieces of equipment and cable to be used for documenting completed tests for each type of component to be tested.
Qualifications of Contractors:
Contractors shall be experienced Electrical Contractors that regularly engages in the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems and electrical equipment devices. Contractors shall have permanent staff that shall be properly trained, certified and licensed to perform the proposed work.
Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. NETA certification level shall be at the appropriate level for accomplishing the varies maintenance, inspection and testing requirements identified in this SOW.
Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.
On site field work shall be supervised directly by a Supervising Field Service Engineer. The Supervising Field Engineer must be accredited as a Certified Electrical Testing Technologist by the National Institute for Certification of Engineering Technologists (NICET) or NETA and have a minimum of 5 years experience on similar testing projects of the scope identified in this SOW. Contractor to submit name of Supervising Field Engineer along with 3 examples of work completed within the last 5 years. Supervising Field Service Engineer that has a BS or higher degree in electrical engineering need not be accredited, or certified, provided that they can demonstrate the required specialized knowledge and at least 5 years of experience in testing, inspection and maintenance of electrical power distribution systems and components.
On site field technicians assigned to the project must be certified by NICET, NETA, or have equivalent qualification certification.
Contractors shall have safety training either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to award of the service contract.
All on-site field technicians and supervisors shall submit certification documentation to the Contracting Officer with their proposal, indicating compliance with all qualifications described here-in. Additional staff hired after award of contract shall submit certification documentation 14 calendar days prior to being permitted on site.
Contractors shall have ready access to the latest versions of the following references while conducting the testing and maintenance of the electrical distribution system:
NFPA 70, National Electrical Code.
NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
NFPA 70E, Standard for Electrical Safety for the Workplace.
NFPA 110, Standard for Emergency and Standby Power System.
OSHA Standard 29 CFR 1910, Subparts I & S.
InterNational Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.
Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents are maintained by the VHA Health Care System, or by the equipment manufacturers.
VHA Directive 1028, Electrical Power Distribution System.
Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.
The Contractor shall supply their own portable generators, lights, dewatering equipment, etc., as needed to accomplish work during power shutdowns. The VA will not furnish materials, labor, or equipment for the contractor s use.
The contractor shall provide sample test sheets used to document testing of each component type with their proposal. The term type is defined as equipment identified in ANSI/NETA MTS-2019, Standards for Maintenance Testing Specifications, Chapter 7. INSPECTIONS AND TEST PROCEDURES.
Summary of Work (Field Work):
The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VA Engineering Service; any requirements for adjusting the schedule (e.g., to minimize disruption to the VAMC) shall be incorporated by the Contractor prior to award of the contract.
Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Contractor shall provide a rough cost estimate for correcting the deficiencies deemed critical or catastrophic.
Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment types that shall be maintained, tested and repaired as necessary and approved by the Contracting Officer:
Switchgear and Switchboard Assemblies
Transformers, Dry Type, Air-Cooled, Low-voltage, Small.
Transformers, Dry Type, Air-Cooled, Low-voltage, Large.
Transformers, Liquid-Filled. Aluminum and Copper Windings, Silicone
Metal Enclosed Busways/Busduct.
Switches, Air, Low-Voltage.
Switches, Air, Medium-Voltage, Metal-Enclosed.
Switches, Oil, Medium-Voltage.
Switches, Vacuum, Medium-Voltage.
Switches, SF6, Medium-Voltage.
Circuit Breakers, Air, Insulated-Case/ Molded-Case.
Circuit Breakers, Air, Low-Voltage Power.
Circuit Breakers, Air, Medium-Voltage.
Circuit Breakers, Oil, Medium and High-Voltage.
Circuit Breakers, Vacuum, Medium-Voltage.
Circuit Breakers, SF6
Protective Relays, Mechanical, and Solid State.
Protective Relays, Microprocessor Based.
Grounding Systems / Neutral Grounding Resistors.
Ground-fault Protection Systems.
Motor Control, Motor Starters, Low-Voltage.
Motor Control, Motor Starter, Medium-Voltage.
Emergency Systems, Engine Generators.
Emergency Systems, Automatic and Manual Transfer Switches.
Government Furnished Documents.
Inventory of Electrical Power Distribution System components to be maintained, inspected, and tested under this Scope of Work.
One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings and the Contractor is required to validate the drawing and provide red-line updates where changes are found during testing and maintenance.
Available Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information.
Prior Triennial Electrical Survey
4-Hour Power Outage Test
The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, the Contractor shall verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Statement of Work. The time of the test shall be coordinated with and at the approval of the Chief of FMS/Engineering.
Infra-Red Scanning/Thermographic Survey:
Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.
An infra-red photograph along with a written report of each piece of equipment shall be provided upon completion of this task. For equipment showing no problems, a digital photo is sufficient; no written report required.
Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.
System Function Tests. Provide satisfactory function test for all equipment listed in this Scope of Work in the presence of a VA Representative, the COR and Maintenance and Operation Personnel.
Quality Control of Contractor and Sub-Contractor Employees. The Contractor shall provide a quality control plan for the work completed under this contract. At a minimum, the Contractor shall:
Photograph each component tested inspected and maintained prior to any work completed; upon completion of work on that specific component, a second photograph will be taken verifying the original position of any switch is the final position; the final photograph shall include a sticker indicating the date that the component was tested and/or maintained. The photographs shall include date and time stamps.
Randomly test (5%) of components that were removed for testing to ensure correct phasing upon re-insertion.
Randomly test (10%) of the components that were removed for testing to ensure proper reconnection of conductors/cables.
Provide digital files showing the results of any quality control testing/documentation.
No work shall be permitted on energized circuits without the expressed written permission of the Marion VA Medical Center Director.
Contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
Level of Expected Work is listed is listed in Table 1 below. The below numbers are estimates only, the Contractor is to verify the quantities prior to submitting their proposal.
Table 1: Estimated Quantities of Electrical Distribution System Components
Type of Equipment Quantity
200 Amps 290
Generators 480V
